wwPDB Processing Procedures and Policies Document
Section B: wwPDB Policies
Authored by the wwPDB annotation staff
February 2013 version 3.2
This complete document outlines the annotation procedures and policies of the wwPDB.
The two sections in the complete document are:
Further information about these sections is available in the introduction to each section.
What are the requirements of acceptance of an entry to the PDB?
The wwPDB will accept all experimentally determined structures of biological macromolecules that meet the minimum requirements. These requirements include: three-dimensional coordinates, information about the composition of the structure (sequence, chemistry, etc.), information about the experiment performed, details of the structure determination steps and author contact information are also necessary for the deposition. In addition, structure factors are required for X-ray submissions and, restraints and chemical shifts are required for NMR submissions.
Which type of experimentally determined structures are accepted by the PDB?
Since October 15, 2006, PDB depositions are restricted to atomic coordinates that are substantially determined by experimental measurements on actual sample specimens containing biological macromolecules1. Currently, coordinate sets produced by X-ray crystallography, NMR, electron microscopy, neutron diffraction, powder diffraction, fiber diffraction, and solution scattering can be deposited to the PDB, provided the molecule studied meets the minimum size requirement. Theoretical model depositions determined purely in silico using, for example, homology or ab initio methods, are no longer accepted.
Theoretical models that have been previously released or those that were deposited before October 15, 2006 will continue to be publicly available via the historical models archive at ftp://ftp.wwpdb.org/pub/pdb/data/structures/models/.
Structures determined by methods new to the PDB will be reviewed in consultation with community of experts to determine if structures determined by the method should in principle be accepted by the PDB. Once a determination is made a new template for the PDB entries from this method will be developed.
How and where are experimental data submitted?
The PDB deposition sites for all the experimental methods are available at the following wwPDB sites:
For NMR model coordinates and experimental data an additional access point is located at:
For EM model coordinates and maps data an additional access point is located at:
What are the format requirements for deposition?
To ensure that all the deposition tools work with minimal error, the format requirements for depositing structures are:
Coordinates and meta data
PDBx format Deposition can be prepared in PDB mmCIF exchange format (PDBx). Definitions and dictionary are available in HTML, ASCII and XML format (see http://mmcif.pdb.org/ for details).
PDB format Definitions and format content guide are available in PDF and HTML format (see http://www.wwpdb.org/docs.html for details).
What types of structure can be deposited to the PDB?
Biomolecular polymers including polypeptides, polynucleotides, polysaccharides, and their complexes that meet the following criteria are accepted:
Crystal structures of peptides with fewer than 24 residues within any polymer chain that do not meet criteria 1, 2, or 3 can be deposited at the Cambridge Crystallographic Data Centre (CCDC, http://www.ccdc.cam.ac.uk/products/csd/deposit/). NMR structures of such molecules can be submitted to Biological Magnetic Resonance Data Bank (BMRB) through the Small Molecule Structure Deposition (SMSdep, http://smsdep.bmrb.wisc.edu/bmrb-adit/) system.
Smaller oligonucleotides (dinucleotides and trinucleotides) can be deposited at the Nucleic Acid Database (NDB, http://ndbserver.rutgers.edu).
Molecules that do not conform to these guidelines but have been previously deposited in the PDB will not be removed.
Can a re-refined structure be deposited to the PDB?
A re-refined structure based on the data from a different research group or lab can only be deposited to the PDB if there is an associated publication available describing the details of the re-refined structure. A re-refined entry may be deposited prior to publication but will not be processed (will have REFI status) or released until the associated publication has become publicly available. The depositor must provide the relevant publication details to the PDB and allow for extra time required for the processing and release of these entries.
In addition, a dedicated remark (REMARK 0) will be added to the PDB file along with the primary citation of the original PDB entry (under REMARK 1). There will be no data collection and processing information (REMARK 200 for Xray or REMARK 210 for NMR) in the PDB file.
Details on the annotation of a re-refined PDB entry can be found at http://www.wwpdb.org/documentation/wwPDB-A-20090317.pdf.
There are 3 types of authorship associated with a PDB entry: entry author, contact author, and citation author.
The supervisor of the research group where the structural determination work began, known as the Principal Investigator (PI), is ultimately responsible for the authorship represented in the final PDB entry. If more than one PI is responsible for the entry, they will need to come to a mutual decision on all issues.
The contact authors indicated at the time of deposition are responsible for depositing the structure, responding to any queries from the wwPDB during processing, and indicating when entries can be released.
The scientist designated as the contact author "responsible for correspondence" can submit the data and respond to questions. The PI must be listed as a contact author and will be included in all interactions. In some cases, the PI may be contacted with questions directly. It is the responsibility of the depositor to label author roles correctly.
All contact authors will be notified of any changes or requests for changing/obsoleting/removing entries. In the case of a conflict between contact authors, the PI makes the final decision.
All authors who contributed to the structural determination as identified by the PI should be included as entry authors. The PI should be listed.
Entry authors can be the same as those listed in the primary citation, or a subset of citation authors. Alternatively, there may be more authors listed for the entry compared to the citation author. At least one of the authors for the entry should be included in the author list for the primary citation.
It is the PI's role to ensure that all appropriate entry co-authors are listed, and that all co-authors have approved the final version of the data and have agreed to PDB submission.
Citation authors are those listed on the primary reference describing the structure. The citation author list may be different from the entry author list as described above.
If a structure is to be obsoleted, it is the PI's responsibility to notify the corresponding author of the paper.
Authorship and Re-refined Entries:
A re-refinement of data available in the PDB must acknowledge the original data set by citing the PDB entry (and corresponding citation, if available) in the re-refined PDB entry. This information can be noted at the time of deposition. A re-refined entry may be deposited prior to publication but will not be processed (will have REFI status) or released until the associated publication has become publicly available. See the wwPDB Processing Procedures Document for further information (Section A.9)
A journal policy of release upon publication takes precedence over the 6-month or 1-year hold policy.
What are the status codes for PDB entries?
REL entries are processed and released as soon as authors have approved the processed files. If we do not hear from the authors within three weeks from the mailing of the annotation report and assuming there are no major issues with the submission, we will consider this entry to be author approved. The entry will then be released. If the corresponding paper has been published and there are outstanding issues2, the entry will be released by wwPDB staff with CAVEAT record. If the corresponding paper has not been published and the entry has outstanding issues which have not been addressed, the entry will be withdrawn by the wwPDB at the end of the 12-month period after deposition.
Entries can be released without citation information and updated with the complete citation information later.
HPUB entries released upon publication. The wwPDB receives publication dates and citation information from the authors, some journals as well as user community. In addition, the wwPDB scans the literature for publications. While the wwPDB makes every effort to track citations and release files accordingly, it is ultimately the responsibility of the depositors to notify the wwPDB when the citation has been published.
HPUB structures are released when they have been published, either in electronic or paper publication, whichever is sooner. If the manuscript is first released electronically, the entry will be released at that time. The author cannot request to delay the release of the entry until paper publication of the manuscript. The author cannot withdraw an entry once the paper of the corresponding structure is published. It may be obsoleted with replacement coordinates.
Normally authors approve before entries are released. If the contact author does not reply and assuming there are no major issues with the submission, we will consider this entry to be author approved. The entry will be automatically released when the corresponding paper has been published. If the paper has been published and there are outstanding problems with the entry, it will be released with CAVEAT record.
In the case of HPUB for which there is no publication, there is a one-year hold limit. Entries cannot be held for more than one year past the date of deposition. If there are outstanding problems, further reminder will be sent. By the end of 10 months after deposition, a letter will be sent to the authors of the deposition asking if they wish to release or withdraw the entry by the 1 year anniversary of the deposition date. If the e-mail sent to the contact author(s) bounces or the author does not reply, the entry will be automatically released at 12 months after deposition if there are no outstanding issues. If there are outstanding problems with the entry and it has not been published, it will be withdrawn.
HOLD entries are placed on hold for one year from the date of deposition. They may be released earlier on the date specified by the author. When the corresponding electronic or paper publication occurs, the entry must be released if the journal's policy requires release upon publication. Once the paper is published the entry cannot be withdrawn. It can be obsoleted with replacement coordinates.
Normally, authors approve entries before they are released. If the author does not reply to annotation correspondence however, and assuming there are no major issues with the submission, we will consider it to be author approved. The entry will be automatically released when it reaches end of its HOLD period. If there are outstanding problems with the entry, further reminders will be sent.
By the end of 10 months from deposition, a letter will be sent to the authors asking if they wish to release or withdraw the entry at the one year anniversary of the deposition date. If authors do not respond, it will be released irrespective of the availability of a publication at the end of the one year HOLD period.
In the case that there are outstanding issue with the entry at the end of the one year HOLD period, it will be released with a CAVEAT record if the corresponding paper has been published. If no publication is found, and issues with the entry prevent complete annotation, then wwPDB may withdraw the entry.
Entries cannot be held for more than one year past the date of deposition.
WDRN (withdrawn) Authors may withdraw their unreleased entries at any time as long as the paper has not been published, following the same deadlines as written in the release section. Withdrawn entries will appear in the unreleased entries search as withdrawn.
Problem structures will be discussed with the depositors to resolve issues such as unusual structural chemistry, many distant waters, long/short covalent bonds, many sequence mismatches or other conflicts. Entries for which these issues can not be resolved (as determined by the wwPDB staff) will be withdrawn if the paper has not been published. The withdrawn status of an entry may be reversed by the PDB (as determined by the wwPDB staff) if there is now a publication referring to this withdrawn previously approved entry.
Can the experimental data be released separately from the coordinate file?
The depositor-assigned release status (REL, HPUB, or HOLD) has to be the same for experimental and coordinate data. Coordinate and experimental data files must be released at the same time.
PDB entries are processed by the members of the wwPDB (RCSB PDB, PDBe and PDBj). They are either released immediately (REL), when the corresponding paper is published (HPUB), or on a particular date (HOLD).
Each week, all files scheduled for release or modification are checked and validated one final time. Authors may be contacted to resolve any issues that may arise while preparing the entries for release.
When the release of HPUB structures is requested, the PDB staff routinely confirms the primary citation. If this is not accomplished within that release cycle, the entry may be scheduled to be released in a later update.
To be included in the next update, any required author correspondence should be sent to the appropriate wwPDB member by 12:00 hrs noon on Thursday (local time at processing site). Requests received after these cutoff times will be processed during future update cycle.
The email addresses to contact the wwPDB centers are:
All entries due for release are transferred to the RCSB for final packaging into the master PDB ftp archive. The PDB archive can be accessed at FTP sites at the RCSB PDB, PDBe, and PDBj. The update schedules for these sites have been coordinated to be simultaneous. All updates now occur at the target time of Wednesday, 00:00 UTC (Coordinated Universal Time).
REVDAT dates The REVDAT date indicates the date of release of the entry. Entries processed from the Wednesday after the last release to the Tuesday of the current release have Wednesday as the REVDAT date.
Who has access to unreleased data?
Unreleased coordinate sets are distributed only to the authors of the particular entry. Reviewers of the paper may not obtain unreleased coordinate sets from the PDB. If a reviewer wishes to access the validation report, the reviewer should contact the journal editor, who in turn will obtain the validation report from the author and forward them on to the reviewer.
Are Email addresses of authors publicly available?
The email addresses of authors who deposit PDB entries are not made publicly available and will not, individually or in bulk, be distributed to those who request them.
What information is available for unreleased entries?
The unreleased entries search of the wwPDB web sites contains the title, authorship, status, PDB ID, experimental data status and sequence availability for each entry. Titles may be suppressed at the request of the author, but the authorship, status and PDB ID can not be publicly suppressed.
Can a PDB ID or ligand code be requested?
Neither a single PDB ID/ligand code nor a range of PDB IDs/ligand codes can be requested. PDB ID and ligand codes are automatically assigned and do not carry intrinsic information.
When are PDB IDs assigned?
PDB IDs are automatically assigned by software when the author has completed his/her deposition (i.e. the author has filled out at least the minimal information for deposition and has pressed the deposit & confirmation buttons.)
What changes can be made before release?
Authors can update the coordinates, structure factors, as well as the related header information any time before release as long as the data is not collected after deposition. If the author has collected new data after deposition and wishes to replace the original deposited data, the author will have to withdraw the old entry and deposit the new entry using the online deposition tools to obtain a new PDB ID. This is because the new data set will be entirely different from the original for data collection, structure factors, refinement, and will need to be completely re-processed. Authors can base the new deposition on the old data in regards to sequence and taxonomy.
If the depositor sends new coordinates for an entry shortly before or at the time of electronic or paper publication, the release of the entry may be delayed because the file must be re-processed.
Once an entry is marked for release, the author has until the deadline time listed above (see Section 2, Deadline for requesting release of entries) to submit revisions or to request the entry not to be released.
What changes can be made after release?
Minor changes may be made. These are defined as:
A REVDAT appear in the file with a description of the change.
Major revisions to coordinates that change the structure's geometry or chemical composition (such as a change in the sequence of the polymers or ligand identity) require the entry to be obsoleted and superseded by a new deposition. The major revisions include:
Typically, released PDB data (coordinates and experimental data) are obsoleted when the authors have collected new data or re-refined the structure. The obsoleted entry is replaced by a new (superceding) entry that receives a new PDB ID. Obsolete entries remain available to the public through the ftp archive. Users who search for an obsolete structure through the main web search interface will be automatically redirected to the superceding entry. Under no circumstances can a released structure be withdrawn.
There are some rare circumstances in which an obsolete structure is not superceded.
The wwPDB reviews the entire archive on a regular basis and remediates the data. The coordinates themselves are not changed but there may be changes in the meta data and nomenclature to assure consistency and uniformity in the files. The nature of the changes are described in a public document on the wwPDB site. In the case of global remediation the individual authors are not contacted. A version number is assigned. A REMARK with this version number and date is in every file. The older version is maintained as a snapshot on the FTP site.
1 H.M. Berman, S.K. Burley, W. Chiu, A. Sali, A. Adzhubei, P.E. Bourne, S.H. Bryant, J. Roland L. Dunbrack, K. Fidelis, J. Frank, A. Godzik, K. Henrick, A. Joachimiak, B. Heymann, D. Jones, J.L. Markley, J. Moult, G.T. Montelione, C. Orengo, M.G. Rossmann, B. Rost, H. Saibil, T. Schwede, D.M. Standley, and J.D. Westbrook (2006) Outcome of a workshop on archiving structural models of biological macromolecules. Structure. 14: 1211-1217
2 Note: Any issues that arise during annotation that prevent the standard processing of submissions are considered to be outstanding issues. These could include, for example, unusual geometry and stereochemistry, sequence-related problems, solvent structures, to name but a few.